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The DA Form 1380 serves as a crucial document for Army Reserve personnel, facilitating the recording of individual performance during Reserve Duty Training. This form is utilized to report various types of training and duties performed by soldiers, including those outside the normal Inactive Duty Training (IDT) battle assembly. It requires detailed information such as the soldier's name, grade, branch, assigned organization, and specific dates and hours of training or duties performed. Additionally, the form mandates the citation of appropriate authorization for the reported activities, ensuring that all entries are compliant with Army regulations. The completion of the DA Form 1380 is typically the responsibility of designated officers or military representatives, who must verify the accuracy of the reported information. This form not only plays a vital role in tracking retirement points but also assists in the management of pay data for both paid and non-paid training activities. Timely submission of the DA Form 1380 is essential, as it must be prepared by the end of each duty month and submitted to the appropriate channels for processing. Failure to adhere to these guidelines can lead to complications in pay and retirement point allocation, underscoring the importance of this form in the administrative framework of the Army Reserve.
Misconceptions
Understanding the DA 1380 form is crucial for service members and their administrative personnel. However, several misconceptions about this form can lead to confusion and improper usage. Below are some common misconceptions clarified.
- The DA 1380 form is only for paid training. This is incorrect. The form is used for both paid and non-paid training, which is why it is essential to indicate the type of duty performed clearly.
- Only the soldier can fill out the DA 1380 form. In reality, various individuals can prepare this form, including commanding officers and designated military representatives, depending on the context of the training.
- The form must be submitted immediately after training. This is misleading. The form should be prepared by the last day of each duty month, allowing for proper processing and submission.
- All items on the form are optional. This misconception can lead to incomplete submissions. Certain items, such as the soldier’s name and type of duty, are mandatory for the form to be valid.
- Once submitted, the DA 1380 form cannot be modified. This is not true. If errors are found after submission, the form can be corrected and resubmitted, provided the necessary protocols are followed.
- The DA 1380 form is irrelevant for non-reserve soldiers. This is inaccurate. While primarily used by reserve components, active duty personnel may also utilize the form under specific circumstances, such as training attachments.
- The form is only for recording training hours. This misconception overlooks the broader purpose of the form. It also serves to document the nature of duties performed, which is vital for maintaining accurate military records.
Addressing these misconceptions can enhance the understanding and proper use of the DA 1380 form, ensuring compliance with Army regulations and accurate record-keeping.
Common mistakes
When filling out the DA 1380 form, individuals often make several common mistakes that can lead to processing delays or inaccuracies in records. One frequent error is failing to complete all required fields. Each section of the form must be filled out accurately to ensure that the information is complete. Omitting details such as the reporting agency or the individual's assigned organization can result in the form being returned for correction.
Another common mistake is incorrect date formatting. The form requires dates to be entered in the MM/DD format. If individuals use an alternative format, such as DD/MM or simply writing out the month, it can lead to confusion and potential processing issues. Ensuring that all dates are formatted correctly is essential for clarity.
People also often neglect to cite the appropriate authorization for the duties performed. Item 9 requires individuals to indicate the type of duty and cite the relevant documentary authority. Failing to provide this information can result in the form being deemed incomplete, leading to delays in processing.
Additionally, errors in calculating retirement points can occur. Individuals must ensure that they enter the correct codes for paid and non-paid duties. Misunderstanding the codes or entering incorrect values can affect the retirement points awarded, which may impact the individual’s benefits.
Another mistake involves not obtaining the necessary signatures. The form must be signed by an officer who has knowledge of the duties performed. Without this signature, the form cannot be processed. Individuals should ensure that all required signatures are obtained before submission.
Some people may also overlook the importance of submitting the form by the last day of each duty month. Timeliness is crucial for processing and ensuring that records are up to date. Delays in submission can lead to missed pay or retirement points.
Lastly, individuals sometimes fail to keep a copy of the submitted form for their records. Retaining a copy can be beneficial for future reference and in case any discrepancies arise. Keeping personal records ensures that individuals have documentation of their submitted duties and training.
Detailed Guide for Writing Da 1380
Filling out the DA 1380 form is essential for documenting individual performance during Reserve Duty Training. It requires accurate information regarding training dates, hours, and the nature of duties performed. Following the steps below will help ensure the form is completed correctly.
- Begin by entering the date in the top section of the form.
- In the "FROM" section, provide the name and ZIP code of the reporting agency.
- In the "TO" section, enter the complete designation and address of the records manager for the individual soldier's records.
- Fill in the soldier's last name, first name, and middle initial.
- Indicate the soldier's grade and branch.
- Check the appropriate box under item 9 to indicate the type of duties performed.
- For each duty or training session, complete the following columns:
- Column a: Enter the day, month, and year of the duty performed.
- Column b: Enter the total number of hours for each duty day.
- Column c: Enter the Paid (P) or Non-Paid (N) code followed by the correlating retirement point credits earned.
- Column d: Describe the location and nature of the duties, training, or instruction performed.
- In item 10, provide the typed name, grade, and position of the officer who has knowledge of the duties performed.
- Obtain the signature of the verifying officer in item 11.
- Finally, complete item 12 regarding the records manager's data and ensure the form is submitted as required.
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